North Sound Chapter of AIP
Minutes 2004

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Minutes of the January 19, 2004 North Sound Chapter of AIP Meeting

Minutes of the North Sound Chapter
Martha Lake Covenant Church
2721 164^th Street SW
Lynnwood, WA 98036
January 19, 2004

            The third organizational meeting of the North Sound Chapter was called to order at 8:26 PM, on January 19, 2004, by Paul McClintock.  Those in attendance were Paul McClintock, Kevin Connelly, K. Ann McCartney, CP, and Mary Randolph, CPP-T.  Mr. McClintock was elected chairman pro tem by general consent and Mr. Connelly was elected as secretary pro tem by general consent.

            The minutes of the meeting of November 17, 2003 were read and approved.  K. Ann McCartney reported for the bylaws committee and presented the proposed bylaws and standing rules.  The bylaws and standing rules proposals were considered seriatim and approved as amended (see attached approved bylaws and standing rules). 

            Elections for the newly created officers were held, and the chair declared that Paul McClintock was elected president, Kevin Connelly was elected secretary, and K. Ann McCartney was elected treasurer.  The position of vice president was declared vacant.

            It was decided by general consent that the present existing members would comprise the education committee, with K. Ann McCartney as the chairman of the committee.  The committee decided that the education for the next meeting would be on Chapters 4-6 of the AIP book, Comparisons of Parliamentary Authorities. 

            Mary Randolph, as the AIP Region One Governor, reported on the progress of the Region One Conference, and said that some of the Spokane groups have suggested the dates for the Conference be May 21, 2004 and/or May 22, 2004.  She asked for input on those and other dates from the members. 

            The meeting adjourned at 10:40 PM.

Kevin R. Connelly
Secretary Pro Tem

North Sound Chapter No. __
American Institute of Parliamentarians

Bylaws | Special Rules of Order | Standing Rules 

Bylaws

Name | Purpose | Members | Officers | Meetings | Executive Board
Committees | Dissolution | Parliamentary Authority | Amendment | Appendix

Article I - Name

Section 1. The name of this chapter shall be the North Sound Chapter, No. __, of the American Institute of Parliamentarians, hereinafter referred to as the chapter and AIP.

Article II - Purpose

Section 1. The purpose of this chapter shall be to:

1. advance at the local level the goals and objectives of AIP as defined in its Action Program, a copy of which is appended to these bylaws; and
2. improve its members' knowledge and skills of parliamentary law as evidenced in various parliamentary authorities.

Article III - Members

Section 1. The membership shall be limited to members of AIP.

Section 2. Any person eligible for membership shall become a member by completion of the official application form and payment of annual dues to the chapter.

Section 3. Annual chapter dues shall be eight dollars, payable in advance on or before June 1 of each year. Members joining January through May shall pay fifty percent of the current annual chapter dues.

Section 4. On August 1, the treasurer shall notify each member whose dues are unpaid and if dues are unpaid by September 1, the member shall be dropped from membership.

Section 5. The fiscal year shall be from June 1 through May 31.

Article IV - Officers

Section 1. The elected officers of this chapter shall be a president, a vice-president, a secretary, and a treasurer.

Section 2. These officers shall perform the duties prescribed by these bylaws and by the adopted parliamentary authority.

Section 3. At the regular meeting held in March, a nominating committee of three members shall be elected by the membership. The nominating committee shall elect its chairman. It shall be the duty of this committee to nominate one candidate for each elected office to be filled at the annual meeting in May. The nominating committee shall report at the regular meeting in May, at which time, nominations from the floor shall be permitted.

Section 4. The elected officers shall be elected at the annual meeting. Officers shall assume office at the end of the annual meeting at which elected and shall serve for one year or until their successors assume office. The result of the election shall be reported to AIP by June 10.

Section 5. Vacancies in office shall be filled by the executive board.

Article V - Meetings

Section 1. Regular meetings shall be held on the third Monday of every odd-numbered month, unless otherwise ordered by the membership or the executive board.

Section 2. The regular meeting in May shall be the annual meeting, and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.

Section 3. Special meetings may be called by the president or the executive board, and shall be called upon the written request of two members. The purpose of the meeting shall be stated in the call of the meeting.

Section 4. Notice shall not be required for meetings held at the usual time and place, as established by rule.  All notices shall be at least five days before the meeting, and may be by any reasonable means, including voice, voice-mail, postal mail, e-mail and facsimile.

Section 5. A majority of the membership shall constitute a quorum for the conduct of business.

Article VI - Executive Board

Section 1. The members of the executive board shall be the elected officers.

Section 2. The executive board shall transact necessary business between chapter meetings and conduct other business as may be transferred to it by the membership.

Section 3. Meetings of the executive board shall be called by the president and upon the written request of two members of the Board.

Section 4. A majority of the members of the board shall constitute a quorum.

Section 5. The board may meet through the use of a conference telephone or other communications equipment by means of which all participating in the meeting can communicate with each other at the same time. Participation in such meeting shall constitute attendance and presence in person at the meeting.

Article VII - Committees

Section 1. There shall be the following standing committee: education; which shall have the customary responsibilities.

Section 2. Standing committee chairmen and members shall be elected by the chapter.

Section 3. Special committees may be appointed by the president, the executive board, or the chapter as deemed necessary to carry on the work of the chapter.

Section 5. The president shall be an ex-officio member of all committees except the nominating committee.

Article VIII - Dissolution

Section 1. This chapter may disband or dissolve by a two-thirds vote of the membership provided that a special meeting shall be called for that purpose and thirty days written notice shall be given to all chapter members and AIP headquarters.

Section 2. If dissolution is approved, the report of the vote, the chapter AIP charter, the chapter minutes book, and, after payment of all indebtedness, any remaining funds shall be sent to AIP headquarters within ten days following the special meeting.

Article IX - Parliamentary Authority

Section 1. The rules contained in the current edition of The Standard Code of Parliamentary Procedure shall govern this chapter in all cases in which they do not conflict with these bylaws and any standing or special rules the chapter may adopt. Meetings may be conducted according a different parliamentary authority by a four-fifths vote.

Article X - Amendment

Section 1. These bylaws may be amended at any meeting of the chapter by two-thirds vote provided that at least thirty days written notice has been given to all members, or with a three-fourths vote of the entire membership without notice.

Proviso

The chapter number shall be inserted upon notice of assigned number by AIP national office.

History:
Adopted 2004-01-19.  Not yet approved by AIP.
 

Appendix
AIP's Action Program

The general purpose of the American Institute of Parliamentarians is to work for the improvement of parliamentary procedure to the end that decisions are made by parliamentary means rather than by violence or by dictatorial actions, and that mankind will learn to live in peace through effective implementation of sound democratic principles. The objectives of AIP are:

A.  Promote use of effective, democratic, parliamentary practices

1. Remove unneeded complications, confusing ambiguities, and archaic terminology from parliamentary usage:
2. Emphasize parliamentary law; sound democratic principles and skillful, ethical tactics;
3. Provide a clearing house for parliamentary problems;
4. Research parliamentary practices in various times and places, and in all types of organizations, and experiment with numerous techniques;
5. Study assemblies and committees of ordinary associates and of legislatures, city councils, business corporations;
6. Develop techniques for obtaining better understanding of parliamentary procedure and for building leadership;
7. Help and encourage sponsors of student organizations in the study and practice of proper parliamentary procedure;
8. Cooperate with all groups interested in the improvement of parliamentary procedure, to maintain friendly relationships, to share its knowledge and results of its research to the end that democracy will function better through procedure;

B.  Promote preparation and use of parliamentary literature

9. Publish a quarterly Parliamentary Journal, a scholarly, practical, interesting aid to AIP members;
10. Publish regular editions of a Parliamentary Directory as an aid to AIP members; and as a guide to organizations and individuals needing expert parliamentary service;
11. Maintain a parliamentary library of literature for reference, sale, circulation, and free distribution;
12. Publish a Parliamentary bibliography, parliamentary opinions, and other parliamentary materials;
13. Encourage various organizations and individuals to prepare and have published literature;
14. Provide editorial assistance to prospective authors of parliamentary material;

C.  Promote teaching of Parliamentary procedure

15. Encourage credit-bearing courses in parliamentary procedure in universities, colleges and law schools;
16. Encourage credit-bearing work in parliamentary procedure as part of other courses, at the elementary, secondary, and college levels;
17. Encourage non-credit courses in parliamentary procedure in public and private schools as part of their adult education programs;
18. Organize high school pupils, college students, and adults for the purpose of studying parliamentary procedure;
19. Encourage organizations to develop educational programs which include the study of parliamentary procedure;
20. Promote radio and television programs, articles and news items in newspapers and magazines, and discussion groups, workshops, and symposia;
21. Train and supply competent teachers of parliamentary procedure;

D.  Promote the training and certification of Parliamentarians

22. Develop advanced courses in parliamentary procedure to include methods of teaching and of serving as parliamentarians;
23. Maintain facilities for accrediting qualified members as Certified Parliamentarians (CPs) and as Certified Professional Parliamentarians (CPPs);

E.  Promote wider use of Parliamentarians

24. Distribute the parliamentary directory so that organizations and individuals may easily locate qualified parliamentarians;
25. Distribute information concerning the various services which parliamentarians are prepared to render, and the value of such expert services;

F. Maintain a representative, democratic organization

26. Maintain a membership of parliamentarians, educators, lawyers, legislators, and members of business, civic, labor, professional, trade, veteran, religious, service, and fraternal organizations, and welcome to membership interested persons regardless of age, color, creed, financial status, nationality, race, or sex;
27. Develop a sound system of representation in AIP's board, committees, and conventions;
28. Stimulate general membership participation, thus involving more persons in policy formation, and in activities that tend to develop leadership;
29. Promote effective techniques for the prevention of steamroller tactics, filibustering, and other undemocratic practices;
30. Emphasize procedures which protect the rights of the individual without hampering the proper interest of the majority;
31. Emphasize re-evaluation or practices to the end that there will be perennial development of our concepts and continuous strengthening of our FAITH in true democracy.

Special Rules of Order

(None yet adopted.)

Standing Rules

1. Meetings shall be held at Martha Lake Covenant Church, 2721 164th St. SW, Lynnwood, Washington at 8:00 p.m. unless otherwise ordered by the chapter or executive board, in which case notice shall be required. (Adopted 2004-01-19)

2. All officers shall present all records pertaining to the office to their successors within thirty days after leaving office. (Discussed on 2004-01-19, but not yet adopted)

Minutes of the March 15, 2004 North Sound Chapter of AIP Meeting

            The regular meeting of the North Sound Chapter was called to order at 8:05 PM, on March 15, 2004, by President Paul McClintock.  Those in attendance were Paul McClintock and Secretary Kevin Connelly.  As no quorum was present at that time, a recess was approved by general consent to attempt to attain a quorum.  When new member Rudy Jones arrived, President McClintock called the meeting back to order at 8:40 PM.  A quorum was then present.

            The minutes of the meeting of January 19, 2004 were approved as read.

            President McClintock reported that the chapter has received its charter from the American Institute of Parliamentarians.  He noted that Rudy Jones has paid his dues to the chapter, and welcomed Mr. Jones as a new member.  The president reported that the rules for preparing and applying for the accreditations of Certified Parliamentarian (CP) and Certified Professional Parliamentarian (CPP) are on the chapter’s website.

            As Treasurer K. Ann McCartney was absent, there was no treasurer’s report.

            Elections for the nominating committee were held, and Kevin  Connelly, Rudy Jones, and K. Ann McCartney were elected to the committee, with Kevin Connelly as the chairman.

            The meeting recessed for the education portion at 9:17 PM.  The education was on Chapter 4 of the AIP book, Comparisons of Parliamentary Authorities.  It was decided that the next meeting’s education would be on chapters 5 and 6 of the same book.

            The meeting was called back to order at 9:46 PM and adjourned at 9:47 PM.

Kevin R. Connelly

Secretary

Minutes of the May 17, 2004 North Sound Chapter of AIP Annual Meeting

            The annual meeting of the North Sound Chapter was called to order at 8:16 PM on May 17, 2004, by President Paul McClintock.  Those in attendance were Paul McClintock, Secretary Kevin Connelly, Treasurer K. Ann McCartney, CP, and Rudy Jones.  A quorum was present.

            The minutes of the meeting of March 15, 2004 were approved as corrected.

            President McClintock noted that the chapter standing rules did not distinguish between special and standing rules because the chapter’s parliamentary authority was The Standard Code of Parliamentary Procedure, which does not define special rules and therefore makes no distinction between the two types.  It was decided by general consent that the chapter’s standing rules would be divided into the two categories of Procedural Rules and Administrative Rules.    

            K. Ann McCartney moved to adopt the following standing administrative rule:  All officers shall present all records pertaining to the office to their successors within thirty days after leaving office.  The motion was adopted.

            The president asked for volunteers to serve on the registration and credential committees of the Region 1 Conference of the American Institute of Parliamentarians taking place on May 28-29, 2004.  Paul McClintock, Rudy Jones, and Kevin Connelly volunteered to serve.

            Treasurer K. Ann McCartney moved to authorize K. Ann McCartney to open a bank account for the chapter at US Bank, Lakeway Cost Cutter Office, 1030 Lakeway Drive, Bellingham, WA 98229, 360-734-2885.  The motion was adopted.

            K. Ann McCartney moved that the President, Paul McClintock, and Treasurer, K. Ann McCartney, be authorized to sign checks.  Checks to be written by either of them.  The motion was adopted.

            K. Ann McCartney gave the annual treasurer’s report.  The balance on hand as of October 20, 2003 was zero.  There were receipts of $36.00 and no disbursements.  The balance on hand as of May 17, 2004 was $36.00.

            K. Ann McCartney presented the proposed budget for January 2004 to May 2005, as follows: 

Ms. McCartney moved the proposed budget’s adoption, and the budget was adopted as presented.

Nominations committee chairman Kevin Connelly presented the following slate of candidates for office:

• President:  Paul McClintock

• Vice President: Rudy Jones

• Secretary: Kevin Connelly

• Treasurer: K. Ann McCartney

There were no other nominations for any office, and the slate was elected by voice vote.

The meeting recessed for education at 9:28 PM.  K. Ann McCartney led the education session on Chapters 5, 6, and 7 of the AIP text, Comparisons of Parliamentary Authorities.

            The meeting reconvened at 10:30 PM.  Paul McClintock from the education committee reported that the committee decided to study chapters 8, 9, and 10 of Comparisons of Parliamentary Authorities at the next meeting in July 2004.

            The meeting was adjourned at 10:34 PM.

Kevin R. Connelly

Secretary

Minutes of the July 19, 2004 North Sound Chapter of AIP Meeting

The regular meeting of the North Sound Chapter was called to order at 7:42 PM on July 19, 2004, by President Paul McClintock.  Those in attendance were Paul McClintock, Secretary Kevin Connelly, and Treasurer K. Ann McCartney, CP-T.  A quorum was present.

The minutes of the annual meeting of May 17, 2004 were approved as presented.

President McClintock reported on the bylaws amendment proposals to be considered at the Annual Session of the American Institute of Parliamentarians. It was decided by general consent to recommend to the AIP Region 1 Governor the following amendments to the proposals:

1.  That the region reimbursement be increased by $1.00 to $3.00, instead of the proposed $5.00.

2.  That the Standing Order #7 proposal to not return the CP exam to the examinees be amended so that all examinees receive the suggested improvement report.

K. Ann McCartney gave the treasurer’s report.  The balance on hand as of May 17, 2004 was $60.00.  There were no receipts and one disbursement of $25.00 to the President for the chapter’s charter fee.  The balance on hand as of July 19, 2004 was $35.00.

The meeting recessed for education at 8:40 PM.  Paul McClintock led the  education session, giving a presentation on Parliamentary Problem Solving..

The meeting reconvened at 9:35 PM and adjourned at 9:36 PM.

Kevin R. Connelly

Secretary

Minutes of the September 20, 2004 North Sound Chapter of AIP Meeting

Minutes of the November 15, 2004 North Sound Chapter of AIP Meeting